A room booking software can help companies improve the utilization of their meeting rooms and provide decision-making support through workplace insights and room analytics. These features can help companies determine the optimal number of meeting rooms and better understand how their current rooms are being used. The software also improves efficiency and minimizes administration by allowing employees to easily book meeting rooms themselves, freeing up time for administrative staff.

In addition, a room booking software helps prevent room theft by clearly displaying booked times and who made the booking. This helps reduce conflict between employees and ensures that booked rooms are not taken for spontaneous meetings.