A room booking software allows you to easily schedule and reserve meeting and conference rooms from a variety of devices, such as laptops, smartphones, and tablets, as well as directly on the room’s display. Ideally, the software integrates with email/calendar systems like Exchange/Office 365 or Google Workspace for a seamless and unified experience.

In addition to booking rooms, many room booking systems also track usage and can be used to improve utilization by requiring employees to check in to their meetings, reducing no-shows. These features are essential for a successful transition to a hybrid workspace, where maximizing room usage, maintaining an overview of availability, and making bookings easy are key factors.